Careers

Summary

The Leasing Associate plays a key role in supporting the leasing team by coordinating lease transactions from initial Letter of Intent (LOI) through lease execution while assisting with tenant outreach, market research, and marketing initiatives. This position combines analytical review of leasing documents with relationship management and project coordination to help drive occupancy across Red Mountain Group's national retail portfolio.

The Ideal Candidate

The ideal candidate is:

• Detail-oriented and highly organized.
• Comfortable reviewing legal and financial documents.
• Confident communicating with executives, brokers, and tenants.
• Curious about commercial real estate.
• Able to balance administrative work with relationship-building.
• Comfortable managing multiple priorities in a deadline-driven environment.

Duties/Responsibilities

Lease Administration & Transactions

• Draft, proofread, and coordinate Letters of Intent (LOIs), lease documents, and internal leasing approvals.
• Review lease terms for accuracy and consistency prior to execution.
• Coordinate lease progress between leasing, legal, property management, and executive leadership.
• Maintain leasing activity reports, expiration schedules, and deal tracking.

Business Development

• Assist with identifying prospective tenants through market research and canvassing.
• Conduct outreach to prospective tenants and brokers.
• Respond to inquiries generated through CoStar, Crexi, LoopNet, signage, and other marketing channels.
• Support negotiations with tenants and brokers under the direction of senior leasing leadership.

Marketing & Portfolio Support

• Coordinate property marketing materials and e-blasts.
• Assist with property tours and site visits.
• Travel to portfolio properties as needed.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 1-2 years related experience commercial real estate, leasing, legal, or contract administration experience.
• Experience reviewing contracts, leases, or other legal documents.
• Exceptional proofreading and attention to detail.
• Strong written and verbal communication skills.
• Ability to cultivate and maintain relationships.
• Ability to manage multiple transactions simultaneously.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Desired: Working knowledge of Yardi or similar software.
• Desired: Working knowledge of SalesForce, CoStar, Crexi, Loopnet or similar software.

Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance option
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off (accrued)
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• Celebrations and festivities throughout the year
• EV Charging station

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Summary

As Property Administrator, you will be at the center of our day-to-day operations—creating a welcoming experience for tenants, visitors, vendors, and teammates while helping the property management team stay organized and responsive. This role is ideal for a service-minded professional who enjoys building relationships, solving problems, and keeping important details on track. Strong communication, organization, and a positive, proactive approach will help you thrive and contribute to the team’s success. Please note: This is an on-site position and is not eligible for remote or hybrid work.

Duties/Responsibilities:

• Serve as a responsive first point of contact for tenants by answering and routing calls and emails and preparing clear, professional correspondence as needed.
• Maintain and update electronic files and master vendor list.
• Assists in coordination of ordering office supplies.
• Assists in coordination of anniversaries, birthdays, and other company events.
• Coordinates and schedules meetings for the PMA conference room and re-schedules when necessary.
• Coordinates and communicates travel arrangements, hotel arrangements, etc.
• Greets visitors and vendors.
• Opens and distributes mail on a daily basis including preparing outgoing mail and Fedex shipments.
• Assists with collecting tenant and vendor COIs.
• Maintain accurate tracking reports, including CAM reconciliation and budget trackers, to help the property management team stay informed and organized.
• Assists with new vendor setup in accounting system by submitting necessary information and documentation.
• Maintains PMA out of office master calendar.
• Scans tenant deposits via in-office scanner or by going to the bank in-person.
• Scanning invoices and submitting to accounting system for payment processing.
• Prepares vender service agreements for review and approval.
• Printing and copying as needed to assist the team.
• Help strengthen and promote the company culture by participating in team activities, celebrations, and employee engagement initiatives.

Qualifications:

• High school diploma or equivalent, plus one to two years of relevant experience.
• Proficient with Microsoft Office suite (Excel, Word, Outlook) and Adobe Acrobat
• Customer service focused with the ability to handle tenant calls efficiently
• Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, and follow through on details.
• Resourceful problem-solving skills and the initiative to identify solutions, ask questions, and escalate issues when appropriate.

Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• Celebrations and festivities throughout the year
• EV Charging

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