Careers

Job Summary

Red Mountain Group is currently looking for a Leasing Administrative Assistant that is organized, resourceful, and a self-starter. Our next Leasing Administrative Assistant will have strong proofreading & communication skills, coupled with a strong knowledge of Microsoft office and Adobe Acrobat programs. This is a great introductory opportunity within the Commercial Real Estate industry to learn and grow with a dynamic, relationship-driven company.

Responsibilities

• Provide general administrative and office support to the Leasing Director in our Phoenix office.
• Assist with all aspects of meetings, including scheduling and printing of materials.
• Manage active calendars for the department.
• Update and maintain leasing reports, salesforce tracking database, and client database.
• Prepare and maintain all leasing files in accordance with internal company procedures.
• Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts.
• Coordinate and assist with collecting, aggregating, and preparing data and marketing materials (familiarity with Re-squared, Retail Trac, and ICSC is helpful).
• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, flyers, etc.
• Proofread and correct spelling, grammatical, and layout errors of various documents through the use of redlining.
• Assist with updating electronic property listings and ordering leasing signs for various properties.
• Arrange travel and schedule meetings for business trips and business conferences for the Leasing Director.
• Prepare expense reports, and reconcile all credit card charges.
• Perform special projects as required.

Qualifications

• 3-5 years administrative support experience – retail real estate experience is a plus.
• Experience with Microsoft Office Suite and Adobe, Excel and PowerPoint, is required.
• Experience with Salesforce and InDesign is a plus.
• Must be detail oriented, have strong proofreading and organizational skills.
• Ability to maintain a high standard of work in a fast-paced environment.
• Ability to communicate & problem solve effectively with tenants, brokers, vendors, and all levels of staff and management.
• Must carry a positive demeanor while able to multitask.

Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance option
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off (accrued)
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• Celebrations and festivities throughout the year

Company Summary

Red Mountain Group was established as a result of one man’s vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 6 million square feet located across 21 states.

Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing.

RMG is an equal opportunity employer.

This is not a remote or hybrid position.

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Our next Assistant Property Manager is responsible for assisting the Property Manager with the overall operations of a portfolio of commercial shopping centers based out of our Phoenix, AZ office. Not only are strong organization and communications skills key in this position, but also the ability to foster relationships at all levels; with tenants, vendors, and coworkers. A successful Assistant Property Manager will be able to coordinate property maintenance and repairs, assist with the CAM reconciliation and budget processes, and be an efficient member of a team.

Duties/Responsibilities

• Process daily/weekly invoices pertinent to portfolio in Yardi A/P system.
• Assist in preparing and monitoring Accounts Receivables, Accounts Payables, variance reports, gross sales reports, and certified rent rolls.
• Answer tenant calls/emails, respond to inquiries or route as necessary.
• Monitoring and collecting rent including tracking of any unpaid balances.
• Obtain bids for property projects and services.
• Prepare service contracts, Possession Letters, Rent Commencement Letters, etc.
• Assist in the preparation and review of quarterly and annual CAM conciliations.
• Assist in the preparation of annual operating budgets, as well as reforecasting.
• Prepare semi-annual tax billings, insurance billings and other tenant billings along side our 3rd party accounting team.
• Coordinate and schedule vendor maintenance on properties throughout portfolio.
• Distribute monthly tenant statements and review for accuracy.
• Participate in timely site inspections/walk-throughs of properties, which will require travel.
• Respond to after-hour emergency calls relating to the property when necessary.
• Participate in activities needed to support and promote the company culture.

Qualifications

• An Associate's degree or equivalent from a college or technical school; or 2-3 years of related experience and/or training; or equivalent combination of education and experience.
• An understanding of CAM and budget processes.
• Proficient with Yardi and Kardin preferred; similar systems ok.
• Ability to read and interpret leases, CC&R’s and REA’s; or similar technical documentation.
• Proficient with Microsoft Office suite (Outlook, Excel, Word) and Adobe Acrobat.
• Excellent communications (written and verbal) & customer service skills.
• Willing and able to travel to sites.

Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance option
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off (accrued)
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• Celebrations and festivities throughout the year

About our Company

Property Management Advisors (PMA) is a retail shopping center focused property management firm with offices in Santa Ana, CA and Phoenix, AZ.

With over 6 million square feet of retail properties under management throughout the United States, PMA has an extensive background of implementing creative and effective solutions to complex real estate management matters. The principal strength of PMA is its ability to direct and manage resources, to enhance property values for its clients, and to establish positive relationships with clients, tenants and vendors.

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Property Management Advisors is an equal opportunity employer.

This is not a remote or hybrid position.

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